Being an Executive Assistant – Operations, Human Resources and Communications with us means playing a central role at the heart of administrative and corporate activities, while directly supporting senior leadership and key teams across the organization.

As an Executive Assistant, you will act as a true coordination partner to the Chief Manufacturing Operations Officer (CMO), while also providing essential support to the Human Resources team as well as the Communications and Sales teams. Organized, proactive and solution-oriented, you will contribute to operational efficiency, the quality of the employee experience and the success of corporate initiatives, within a collaborative and dynamic environment.

On a day-to-day basis, you will be responsible for:

Support to the Chief Manufacturing Operations Officer (50–60%)

• Provide high-level administrative support, including the preparation of documents, presentations and correspondence in both French and English;
• Manage the CMO’s agenda and priorities strategically, acting as a true gatekeeper of executive time;
• Prepare and coordinate monthly and executive management meetings: agendas, KPI compilation, follow-up on decisions and action plans;
• Organize intersite and international logistics for Operations teams (transportation, accommodations, meetings with suppliers and partners);
• Coordinate internal and external executive communications, including sensitive emails, executive presentations and post-meeting follow-ups;
• Manage corporate credit cards and expense accounts (reconciliation and follow-up);
• Create purchase orders (POs) and ensure the administrative processing of invoices in SAP;
• Coordinate, in collaboration with reception, the logistics of executive meetings (meeting rooms, meals, required materials).

Support to the Human Resources team (20–25%)

• Organize intersite transportation for HR teams, when required;
• Maintain and update organizational charts for various entities using Visio;
• Update HR documentation on the intranet and perform data entry in internal systems;
• Participate in engagement initiatives and continuous improvement projects related to the employee experience.

Support to the Communications and Sales teams (20–25%)

• Contribute to the planning, coordination and execution of corporate events (recognition activities, social events, golf tournaments, vaccination clinics, etc.);
• Work closely with the Communications team to deliver a seamless, well-organized and memorable employee experience;
• Participate in initiatives that strengthen organizational culture and employee engagement.

You are the person we are looking for if you have:

• A college diploma in administration or equivalent experience;
• A minimum of 5 years of experience in a similar role, ideally in a manufacturing environment;
• Excellent proficiency with the Microsoft Office Suite;
• Bilingualism in French and English (spoken and written), with strong writing skills (frequent communication and writing in English with suppliers and English-speaking entities);
• Excellent organizational skills, a strong sense of priorities and a high level of autonomy;
• Exemplary rigor, attention to detail and a high level of confidentiality;
• Strong judgment, a team-oriented mindset and the ability to thrive in a fast-paced, evolving environment.

 

What sets us apart:

• Flexible working hours;
• Remote work options;
• Group insurance plan with employer contribution, effective upon hiring;
• Employee and Family Assistance Program (EFAP);
• Telemedicine services;
• Retirement savings plan with employer contribution, effective upon hiring;
• 4 personal days;
• Annual $200 Passion Account;
• Access to an on-site gym and showers.

Supported by a vast North American distribution network and more than 1,200 dedicated employees, our group stands out as a major player in the heating, air conditioning, and ventilation sectors. Recognized among the Best Managed Companies, our businesses leverage the complementarity of their expertise to drive innovation and build a sustainable future. Our company is deeply committed to diversity, equity, and inclusion, and strives to provide a respectful and welcoming work environment for everyone. Believing that talent comes in many forms, we encourage all motivated individuals to apply—even if they don’t meet every single requirement. The masculine gender is used without discrimination and solely for the purpose of making the text easier to read.