Payroll Specialist

Being a Payroll Specialist with us means playing a key role in ensuring the compliance, integrity, and efficiency of our payroll operations. You will be responsible for processing and auditing payroll for assigned employee groups while ensuring compliance with legal requirements, collective agreements, and internal policies.

In our multi-site environment, both unionized and non-unionized, you will oversee Canadian and U.S. payroll activities, manage complex payroll cases, and administer payroll and timekeeping systems. Through your expertise, you will provide functional support to the payroll team and contribute to the continuous improvement of our processes and practices.

In this role, you will:

• Ensure compliance of Canadian payroll processing with provincial and federal regulations, collective agreements, and internal policies;
• Manage the day-to-day operations of U.S. payroll, including the application of applicable federal and state payroll tax and employment regulations;
• Coordinate activities with external U.S. payroll providers and validate reports, remittances, and mandatory filings;
• Apply and enforce established procedures, internal controls, and payroll guidelines;
• Coordinate the complete payroll cycle, including final payroll review and approval;
• Ensure adherence to the annual payroll calendar across all business entities;
• Perform payroll audits and quality control reviews related to discrepancies, adjustments, retroactive payments, and special cases;
• Ensure the proper functioning of payroll and timekeeping systems, including data integrity and system interfaces;
• Collaborate with vendors regarding incidents, system corrections, and upgrades;
• Communicate operational changes and provide guidance to users to support understanding and adoption;
• Coordinate and validate year-end payroll activities, including T4s, RL-1s, W-2s, and reconciliations;
• Monitor group insurance enrollments and ensure alignment between payroll deductions and billing;
• Manage pension plan-related submissions and follow-ups, including enrollments and terminations;
• Document payroll processes, practices, and complex scenarios;
• Monitor payroll-related regulatory changes and implement required updates based on organizational direction;

You're the person we're looking for if you have:

• A college diploma in Administration or an equivalent combination of education and experience;
• 6 to 10 years of experience in payroll processing and payroll controls;
• Excellent knowledge of Canadian and U.S. employment and payroll regulations;
• Hands-on experience with U.S. payroll, considered a major asset;
• Strong knowledge of payroll and timekeeping systems;
• Intermediate proficiency in Microsoft Excel;
• Strong analytical skills, attention to detail, and ability to work independently;
• A high level of discretion and commitment to confidentiality;
• Strong verbal and written communication skills in both English and French to interact with Canadian and U.S. stakeholders;
• Membership with the National Payroll Institute;
• Experience in a unionized manufacturing environment, considered an asset.

What sets us apart:

• Comprehensive group insurance plan with employer contributions starting on your first day;
• Employee and Family Assistance Program (EFAP);
• Telemedicine services;
• Retirement savings program with employer contributions from day one;
• Personal days;
• $200 annual Wellness Account;
• Employee and family discounts on selected products;
• Flexible work arrangements based on the needs of the role;
• A strategic role at the heart of our Canadian and U.S. payroll operations;
• The opportunity to contribute to the continuous improvement of our systems and processes;
• A dynamic multi-site environment where your expertise will have a direct impact.

Supported by a vast North American distribution network and more than 1,200 dedicated employees, our group stands out as a major player in the heating, air conditioning, and ventilation sectors. Recognized among the Best Managed Companies, our businesses leverage the complementarity of their expertise to drive innovation and build a sustainable future. Our company is deeply committed to diversity, equity, and inclusion, and strives to provide a respectful and welcoming work environment for everyone. Believing that talent comes in many forms, we encourage all motivated individuals to apply—even if they don’t meet every single requirement. The masculine gender is used without discrimination and solely for the purpose of making the text easier to read.